Is your IWMS making your facilities—and people—more efficient?

cre team previews changes to save time and resources

Integrated workplace management systems (IWMS) are ubiquitous for a reason. While these platforms might be best known for helping corporate real estate (CRE) professionals manage space, they can also optimize other aspects of CRE—from facilities maintenance to long-term capital projects.

But not all IWMS platforms are created equal. An IWMS with the right features and capabilities can play a vital role in CRE sustainability efforts by helping you reduce waste and make the most of your resources.

Here are just a few ways you could leverage your IWMS to improve the efficiency of your buildings and your people.

1. Identify where you can achieve the highest energy savings

How can you improve energy efficiency if you don’t know which systems use the most energy? You might be surprised once you have access to data that reveals the biggest energy consumers.

An IWMS can monitor energy use and expenses to help you prioritize work based on which systems consume the most energy. Address these systems first to make the biggest impact on savings.

If you discover that your HVAC system uses the most energy, for example, then you can decide what steps to take next: make sure controls are set and working correctly, check filters, perform necessary maintenance, or seal ductwork, for example.

Target IWMS or upgrade modules with these efficiency features to help the organization accomplish sustainability goals and keeps operating costs in check.

2. Reduces or eliminates paper-driven processes

Look for an IWMS with a mobile component that digitizes workflow processes for historically paper-driven processes, such as IT orders or HR documentation.

If the platform doesn’t have a mobile component, then it should be able to easily integrate with other mobile platforms through an app that can bridge employees and disparate systems. This also reduces the need for employees to navigate multiple time-consuming applications.

Moving documentation online is more environmentally friendly, reduces the hassles of managing paper trails, speeds up document creation, makes information easier to store and find. Your organization also recovers time spent on administrative tasks like printing, copying, and filing.

3. Automates manual processes

Daunting tasks, like managing the move process, can involve lots of manual work. When employees manage multiple sources and Excel spreadsheets, miscommunication and mistakes can quickly create problems.

An IWMS that automates the move management process improves collaboration and understanding, reduces the opportunity for human error, and makes sure the move happens efficiently at each step in the process—from planning and coordination to execution and review.

Beyond move management, the right IWMS can facilitate automation in other areas of your organization.

4. Model workplace changes to avoid wasting resources

Before you decide to commit time and money to workplace changes, an IWMS can help you digitally preview and model these changes so you can envision how they’ll play out—and what impact they’ll have.

Being able to “see” these changes in action before the work is done can confirm decisions, convince upper management to move forward with a project, and conserve resources by identifying the materials. This all contributes toward helping your team avoid a costly wasted effort.

Is your IWMS driving enough efficiency?

JLLT can help you get the most out of your IWMS to make your buildings smarter and more sustainable.

If you think your IWMS might be holding your organization back from achieving its efficiency goals, consider a health check. We can help you review your goals, identify gaps, determine opportunities, and create a blueprint for success. Learn moreand get connected with us today.